5 Online Record-Keeping Tips for Fast-Tracked Compliance in Any Industry

Running an organization comes with many exciting and challenging phases. While there are many processes to put in place as new levels of growth are reached, learning how to keep records of your online properties is crucial early on in the game. As experts in website and social media archiving, we thought we’d share 5 essential record-keeping tips, easily applicable to any industry.

Complying with your industry's record keeping regulations may seem like a given; yet stories of non-compliance continue to circulate in the news. Unaware of the significant harms of failing to meet regulations, many organizations are overlooking compliance as a major priority. Let's take a look at a few reasons why compliance should always sit at the top of your organization's priority list, and the costs you can avoid by doing so.

The Markets in Financial Instruments Directive 2004/39/EC (MiFID) came into play in 2007. Established by to regulate investment services, increase competition and enhance consumer protection, MiFID applies to all member states of the European Economic Area including banks, brokers, financial service institutions and advisers and more. On 20 October 2011, the European Commission adopted a legislative proposal for the revision of MiFID which took the form of a revised Directive and a new Regulation The European Parliament and Council reached an agreement to develop MiFR, and MiFID II to further make markets more transparent and better protecting of investors.

Websites are home to a wealth of information. With more and more information existing online, organizations are actively using their websites as their primary marketing, sales and relationship-building channel. Despite the ease of using websites, recordkeeping precautions must be taken. Recordkeeping regulations in every industry require organizations to make conscious efforts to collect histories of their website content. Regulations aside, collecting website archives is also handy in litigation cases, as website content becomes subject to investigations and eDiscovery.

Social Media as Federal Records Social media is heavily relied on by citizens and businesses for a wealth of information - from service updates, to employment information and changes in the law. It also benefits governments by helping them improve their service through a direct communication channel, making it possible to converse and discuss policies. With this heavy usage and two-way benefit, social media communications are considered official government publications to which the Freedom of Information Act (FOIA) applies - a law that ensues government transparency and fair public access to records of interest.

For legal and recordkeeping compliance, understanding and capturing metadata of your organization's online presence is essential.

What’s the deal? In recent news, the SEC has made amendments to reporting requirements for investment advisors, changing the way in which the SEC evaluates the risk profiles of investment advisors, and helping to reduce the likelihood of fraudulent activity. The amendments concern what’s known as “Form ADV”, a form required for investment advisors to register with the SEC. A large part of the form asks investment advisors for details on their business, including their clients’ history, employees, business practices etc.

Ever since video killed the radio star, it has rapidly evolved into a must-have marketing, branding and PR tool and continues to change the way we connect to each other and make decisions. Let’s take a look at some of the most recent changes in video that are shaping our online world as we know it today.

What is the MAP? The Federal Trade Commission (FTC)’s rule, The Mortgage Acts and Practices — Advertising Final Rule (or MAP rule) prohibits misrepresentations in any commercial communication regarding mortgage credit. It is also known as “Regulation N” after the rule making authority transferred from the FTC to the Consumer Financial Protection Bureau (CFPB).

Just like public places need to be wheelchair-friendly, digital communications too must now be just as accessible to those with disabilities under Department of Justice laws. Let's take a look at what is known as ADA compliance: